Guides for running a housing society

Practical, plain-English guides for secretaries, treasurers and committee members of co-operative housing societies, apartments and RWAs across India.

How to prepare an annual budget for your housing society (with a sample split)

A step-by-step method for committees to build the yearly society budget from last year's actuals, contracts and planned repairs, turn it into a fair maintenance charge, and track it every month.

Sinking fund and repair fund in housing societies: rules, rates and a worked example

What the sinking fund and the repairs & maintenance fund are, the rates most Maharashtra co-operative societies use, how to work out each flat's share, and how to keep the money safe.

Bank reconciliation for housing societies: match your books to the bank, line by line

Why a society's books and its bank balance drift apart, the six usual reasons, and a 30-minute monthly routine to reconcile them using a bank-style debit & credit statement.

How to choose housing society management software: a buyer’s checklist

Data privacy, billing that fits Indian bye-laws, a resident app, fair per-flat pricing — the 10 questions a committee should ask before picking society management software.

How to calculate society maintenance charges in India (with examples)

Fixed charges, per sq.ft rates, sinking fund, repair fund and non-occupancy charges — how Indian housing societies work out each flat’s monthly maintenance, with a worked example.

Tenant verification in housing societies: KYC, police verification and records

When an owner lets out a flat, the society needs the tenant’s details, agreement and police verification on file. Here is a simple process — and how to keep the records safe.

Interest on late maintenance payments: what housing societies can charge

Simple interest, a fixed late fee or no penalty at all? How co-operative housing societies handle defaulters, what the 21% figure means, and how to apply it fairly.

Managing maids, cooks and drivers in your society safely

Domestic helpers enter your society every day. A register of who they are, gate passes and daily attendance make the gate faster and residents safer.

Collecting society maintenance online by UPI: a treasurer’s guide

Stop chasing screenshots. How housing societies can collect maintenance by UPI, cards and net banking, accept part payments, and keep cash and cheque entries in the same register.

Society complaint management: from WhatsApp chaos to tracked tickets

Leaking pipes, broken lifts and parking disputes get lost in the group chat. A simple ticket process — raise, assign, track, close — fixes that.

Visitor management for housing societies: replacing the paper register

Why the gate register fails, what a modern visitor management system for apartments should do, and how resident approval from a phone changes security at the gate.

AGM preparation checklist for housing society committees

Notice, agenda, audited accounts, defaulters list and minutes — a practical checklist for secretaries and treasurers getting ready for the annual general meeting.

A Resident App for Every Flat: Bills, Notices, Visitors and Complaints on Android and iOS

HousingMS includes a dedicated resident app for Android and iOS, so everyday society tasks are a tap away.

Society NOC: types, format and how to issue one in minutes

Passport, police verification, sale of flat, bank loan, rent — the NOCs a housing society issues most, what each should contain, and how to stop them taking a week.

Parking management in housing societies: allotment, stickers and disputes

More cars than slots is the most common source of disputes in a society. A clear register of slots, vehicles and allotments — with history — keeps parking fair.

Society accounts made simple: income, expenses and audit-ready reports

A practical guide for society treasurers: recording income and expenses, getting committee approval, reconciling the bank, and producing a balance sheet your auditor will accept.